Building a Culture of Peace

IDEAS: Producing Memorable 2009 Earthdance Event...

Greetings from Atlanta: City of Peace...

The goal for our 2009 Earthdance-Atlanta is to produce a very memorable event. Honestly speaking, we are new at this so if you have any ideas that will assist us in our goal, then please email me at: ATLpeace@gmail.com Aside from having a memorable event for all participants, we want to bring important new funding to Earthdance International. We love them for providing this GREAT service to our global family and thank them for cultivating global peace!
Much peace and love,
John R. Naugle
www.myspace.com/ATLpeace
www.linkedin.com/in/ATLpeace
www.earthdancenetwork.com/profile/ATLpeace

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Permalink Reply by Abigail Lewis on May 22, 2009 at 6:46pm: Thanks John ~
I know you have been working hard to put Atlanta, GA on the map as the City of Peace.

I hope our fellow promoters will make suggestions, but here are mine (not all of these apply to all events):

1) Its better to start with a small, successful event and keep building on it each year. That way you don't blow your budget and reputation. With this approach you will be more likely to find more volunteers and others interested in helping out and more companies interested in sponsoring the event. If you want to start big, I would suggest partnering with an experienced production team who have the connections and know-how to pull it off.

2) Nail down your venue, insurance and permits EARLY. I have seen a number events cancelled, because these details weren't handled properly in the beginning.

3) Organize a TEAM who are responsible for different aspects of the production, and have weekly update meetings. DO NOT try to do it all yourself. Here is an example of the areas you will want team leaders for:

* Venue (contracts, insurance, permits, know the local noise ordinances, organize the parking situation, security, medical team, etc...)

* Talent (books bands, performers and other artists, organizes ticket outlets, etc...)

* Vendor Coordinator (books food and merch vendors - if you are having such things. Make sure taxes and food permits are handled - check with you local city gov)

* Promotions (promote, promote, promote. Start early, get street teams to distribute flyers, put up posters, get listed in papers, do online promotions, get radio stations to announce the event, do email blasts, take advantage of free publicity through news articles, etc..create a buzz - did I mention start early?)

* Accounting (if there are costs involved - have someone who knows how to keep things in check - be sure you have a realistic idea of your hard costs, soft costs, potential costs. Have good strategies for making money that are in integrity with the values of Earthdance and your event)

* Volunteer Coordinator (parking, security, greeters, etc... NOTE: You need your most trusted and most likely PAID people at the door. The people working the door have to be invested in the success of your event)

there's probably things I'm forgetting here. Please anyone else - add to this list. I think we are off to a good start.

; )
-Ab; ▶ Reply to This

Permalink Reply by cosmictm on May 25, 2009 at 1:30pm: You Rock!!!; ▶ Reply to This

Permalink Reply by Atlanta: City of Peace on May 29, 2009 at 11:58am: Hello Abby...
You are an amazing peacemaker and co-creator.
You've provided some excellent feedback.
I deeply appreciate it and look forward to making this up to you.
Peace and love,
John; ▶ Reply to This